FLAWLESS-ED CANADA — HIRING BRIEF TEMPLATE
Free planning worksheet | Updated October 21, 2026
https://www.flawless-ed.ca/blog/write-a-hiring-brief-that-helps-find-the-right-person

Copy this worksheet for each role. Review the completed brief with the hiring
manager before starting a search. Leave unconfirmed details marked as pending.

1. ROLE AND BUSINESS NEED
Role title:
Team and reporting relationship:
Why are we hiring now?
What should this person achieve in their first three to six months?
Who will approve the brief and the final hiring decision?

2. RESPONSIBILITIES AND SCOPE
Three to five main responsibilities:
Decisions the person will own:
Teams and stakeholders they will work with:
How will success be assessed?

3. REQUIREMENTS
Essential skills, with a reason each is needed:
Credentials actually required for the work, if applicable:
Useful experience that is optional:
Skills the team can help someone develop after joining:

4. WORKING ARRANGEMENT
Work location and province or territory:
On-site, hybrid or remote expectations:
Proposed employment or assignment type:
Expected schedule, start date and duration, if known:
Travel or other role-specific requirements:
Compensation range, currency and approval status:
Benefits or other terms confirmed for the role:
Who will review the arrangement and applicable requirements internally?

5. SEARCH AND SELECTION
Where should we look for relevant experience?
Who will screen and interview candidates?
Interview stages and assessment criteria:
How can candidates request an accommodation during the process?
Who will coordinate feedback, and when?
Target decision date:

6. BEFORE OUTREACH
[ ] Confirm role scope, budget and hiring authorization.
[ ] Resolve differences between interviewers' expectations.
[ ] Keep the essential requirements tied to actual responsibilities.
[ ] Confirm the approved compensation and working arrangement.
[ ] Agree on a consistent evaluation and feedback process.
[ ] Record what remains open and who will confirm it.

NEXT STEP
Discuss your brief with Flawless-ED Canada:
https://www.flawless-ed.ca/contact?intent=hiring

This worksheet supports hiring conversations. It does not establish an
employment arrangement or replace advice for the circumstances of a role.